ROLE
Assists the BD & Controlling team in reviewing project contracts, managing invoicing and task workflows on the ERP system (Odoo), and supporting compliance with internal time-tracking processes. Offers a hands-on opportunity to gain practical experience in corporate finance and controlling within a dynamic and international working environment.
DUTIES & RESPONSIBILITIES
1. Contract Review & Documentation
Contract Review
• Support in reviewing project contracts for correctness in value, payment terms, and scope of services.
• Compare signed contracts with original proposals or quotations to identify any discrepancies.
• Assist in documenting contract summaries for internal financial tracking.
• Coordinate with Sales teams to clarify unclear contract terms.
2. ERP System – Task & Invoice Management
Task & Invoice Processing
• Import project-related tasks and deliverables into the ERP system (Odoo).
• Enter incoming supplier invoices digitally; check correctness against project budget and approvals.
• Coordinate with other departments to retrieve missing invoices.
• Support the issuance of outgoing invoices, ensuring consistency with payment terms and actual project progress.
• Maintain proper filing and naming of digital invoices and related backup documents.
3. Timesheet & Compliance
Compliance Monitoring
• Monitor and support compliance with internal time-tracking policies (correct allocation of hours to projects, deadlines, and categories).
• Assist in generating timesheet reports for controlling and billing purposes.
• Flag inconsistencies or missing data to relevant team leaders or project managers for correction.
• Perform other tasks as assigned by Line Manager.
EXPERIENCE & KNOWLEDGE
• Currently pursuing a degree in German Language, Business Administration, Accounting, or a related field.
• Experience with data handling or bookkeeping is a plus.
• Familiarity with Microsoft Office (Excel, Word).
• Familiarity with Power BI or ERP systems (SAP, Odoo) is a plus.
• Basic understanding of contract terms (payment terms, cost allocations, revenue recognition) is a plus.
• Basic knowledge of financial principles and accounting standards (HGB, IFRS) is a plus.
• Prior experience in a civil engineering, structural design, or construction-related company is an advantage.
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International
Environment
With offices in four different countries you will find people from different backgrounds, who value the opportunity to learn from each other.
Relevant
Projects
Chances are you already heard or even been in buildings that gbc engineer co-planned. Stuttgart 21, Four Frankfurt or JMO2 EU Commission building just to name a few.
Career
Opportunities
You may start your career at gbc engineers as intern in Berlin and at one point find yourself as project manager in Ho Chi Minh City.
Training
Opportunities
Language courses, management training and internal BIM workshops. gbc engineers belongs to the most modern structural planning offices in Germany and we work hard to keep it that way by offering various training opportunities to our staff.
About gbc engineers
gbc engineers is an owner-operated, multi-disciplinary German engineering firm present in Europe and Asia.
4
International offices
200+
Reliable employees
1.000+
Projects worldwide
100.000+
Construction drawings
Become part of the team
"We have not just reached our goals, but we have exceeded them. This result is thanks to the hard work everyone has put in individually."
Adrian Grabara
Co-Founder and Managing Director
"Hiring the right people and developing them is our most important task. They make all the difference in the end."
Daniel Bacon
Co-Founder and Managing Director
"In case of doubt, project managers were always available to support, and questions never went unanswered."
Katharina P.
Structural engineering intern
"At gbc engineers, the optimized planning process has highest priority. Our precious time can therefore be utilized much more efficiently."
Benny Hillers
Branch manager Berlin
"All colleagues are super nice. I was welcomed very openly and the working atmosphere was always relaxed but still professional."
Johannes Winter
Project manager
"What I like the most about the company is our approach to project management and implementation procedures. We get our job done in the most efficient way."
Sang Bui
BIM Team Leader
Adrian Grabara
Co-Founder and Managing Director
Co-Founder and Managing Director
Katharina P.
Structural engineering intern
Branch manager Berlin
Project manager
BIM Team Leader